4 october - 5 october 2023 kistamässan

Prepare yourself

Welcome as an exhibitor to Empack, here you will find all the information you need to know before your participation. The first time you visit this page, it may be a good idea to read through all the points – The better prepared you are for the fair, the better results you get.

Opening hours

Tuesday, 3 October  07:00-20:00 (moving in)
Wednesday, 4 October 09.00 – 17.00
Thursday, 5 October 09.00 – 16.00,      
Moving out 16.30 – 22.00

Wednesday, 4 October 09.00 – 17.00

Thursday, 5 October 09.00 – 16.00

My Easyfairs

75% of the fair’s visitors plan their visit through the website. In My Easyfairs, your own web page on our website, can you share information about your company and your products, post product news, press releases. Then can our visitors find all the information about you even before the fair.

When you booked your stand, you received an email from “My EasyFairs” with a link straight into the system with the invitation to confirm you
e-mail address and choose a password. Your email address is your username. Have you forgotten your password? Choose “Forgot password” and you will get a new one!

Practical information

Orders such as furniture, lamps and services from our stand service, are made directly via Kistamässan’s stand service:

Workman Event
08-410 356 60
monterservice@workman.se

ATTENTION! Remember to place your order before Friday 1 September, after that a price supplement of 30% will be made.

Empack/Company/ Stand number / Name/ Mobile number
Kistamässan
Vågögatan 3
S-164 40 KISTA

We recommend that all exhibitors signs an exhibitor insurance. Contact Lisa Forsberg for information:

To order stand catering and drinks please contact:

KM Restauranger
08-41060820
konferens@kmgroup.se

The date for the Exhibitor meeting is released a few months before the fair.

We invite you exhibitors to a Kick-off. On this occasion, we offer you more trade show tips, give you the tools to succeed and the joy of making fun trade shows that lead to important business. In addition, there will be coffee, refreshments and networking.

Register your stand personnel

You register your stand personnel by yourself via MyEasyfairs. All staff must be registered. This is how you proceed:

  1. Log in to MyEasyfairs with the information you received when you booked a stand at the fair. Press “forgot password” if you need a new password.
  2. Click on the fair you are exhibiting at.
  3. Select “Prepare your stand”, no. 2 on the timeline in your My Easyfairs, and then “Register my stand staff”.
  4. You are now linked to a new portal. Select “Personnel” in the menu bar on the left.
  5. Click on “Add new” and add the details of the stand staff.
  6. Finally, you can choose to save the registrations or to send them directly to your personal buttons in the far left corner.

Get to know the visitor

Smart Badge

As an exhibitor, during the occupation you get a reader to put in the stand. The reader is a wireless sensor placed on your stand. When visitors touch the reader with their Smart Badge, they automatically collect the information about your company and your products that you have posted in your My Easyfairs. This information is sent to them in a summary email at the end of the show.

And if you have a GoLeads or GoPlus, you get a list of the contact details of those who touched your readers. You will find the list in your My Easyfairs after the show closed.

On site you get a reader that you are responsible for placing in a good place in your stand. You as an exhibitor are also responsible for returning the reader after the end of the fair – no readers, no leads!

After the fair, you can find all the contacts that has been registered at your readers at your My Easyfairs.

What is Visit Connect?

With the Visit Connect app you can scan information about the visitors who visit your stand, simply by scanning the QR code on their Smart Badge. This facilitates your follow-up after the show and ensures that you do not lose important business cards or contact information.

 

Just before the show you will receive a Visit Connect email with a personal link, follow the link and create your personal login and password or log in with your existing login. Then follow the seven points in the email to activate the license.

Please note! To be able to put all your time in place on customer contact during the show, this needs to be done well in advance of the event.

Marketing

How does Easyfais promote the fair?

We help you with marketing materials, digital mailings to your customers and network. We market your participation and your brand. We are happy to list your guest articles, news and activities on our website and in social media. 

  • Collaborate with industry associations and magazines
  • Digital advertising
  • Social Media
  • Newsletter
  • Mailing of personal invitation
  • Mailing of digital invitation
  • Telemarketing
  • Invitation and information via partners, sponsors and exhibitors

Do you want to join our channels? Or do you need marketing material? Contact
vincent.lind@easyfairs.com

What can you do to increase your visibility?

As an exhibitor and partner, we do hope you do what you can to maximize the opportunities that the fair brings to you by inviting visitors and spreading the word about Empack in your channels and networks. Don’t forget to tag all your posts with#Empacksthlm on your social media. Below we list our two best tools the best possible visibility.

Remember to place your order before Friday 1 September, after that a price supplement of 30% will be made – so order in time!

Order banners for email signatures, social media, websites and newsletters. It is a very simple and effective way to spread the word about your participation at the fair – the more channels you spread them through, the greater the impact.

Link your banners with your personal registration link. All exhibitors receive a personal registration link, you can find this link by going to MyEasyfairs and selecting “Invite your potential and existing customers”, which is number 2 along the timeline at the top of the page.

Then press “Invitation” where you will find your personal registration link.

Connect the link to your banners. The visitors who register via your link will then receive the contact details, allowing you to process these visitors before the fair. You will also receive an SMS during the fair when your visitors check-in through the entrance doors.

Raise a current issue, hot topic or an exciting case on the Empack website, newsletter or social media. Write an editorial about a maximum of A4 and send it to us. Please make sure that the author and company stand as clear sender and linked.frida.floren@easyfairs.com

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