Important information & dates
Here you’ll find everything you need to plan your participation.
Important dates
15/8 2026
Complete your profile in MyEasyfairs
1/9 2026
Additional charge for stand assistance
11/9 2026
Upload your data to participate in the official invitation
18/9 2026
10:00-11:00
Exhibitor meeting
Opening Hours
Tuesday, 29 September, 07:00–20:00 – Move-in
Wednesday, 30 September, 09:00–17:00
Thursday, 1 October, 09:00–16:00
Move-out – 16:30–22:00
Wednesday, 30 September, 09:00–17:00
Thursday, 1 October, 09:00–16:00
My Easyfairs
75% of the fair’s visitors plan their visit via the event website. In My Easyfairs, your dedicated page on our website, you can showcase your company and products, publish product news and press releases, and display your website URL for all visitors to see. This information is then featured in the exhibitor directory under “Exhibitors & Products.”
This service is completely free of charge, so make sure to take advantage of it. With our SmartBadges, visitors can also scan their badges at your stand to receive more information about your company by email. This information is pulled directly from your My Easyfairs profile – another reason to keep your page up to date and looking its best.
When you booked your stand, you received an email from “My Easyfairs” with a direct link to the system, asking you to confirm your email address and choose a password.
Your email address is your username. Forgotten your password? Simply select “Forgot password” to reset it.
If you already have an active account, log in to My Easyfairs via the link: https://my.easyfairs.com/#/Logi
Before the event, there are several important preparations you need to take care of as an exhibitor. Go through our checklist to make sure everything is in place ahead of your participation, so you can focus fully on making your exhibition a success.
You’ll find the checklist here: Checklista
Practical Information
Orders for furniture, lighting, and other stand services should be placed directly with Nordic Expo Service:
Nordic Expo Service:
kista@nordicexposervice.com
Please note! Make sure to place your order before 29 August. A 30% surcharge will be added to orders placed after this date, so be sure to order in good time!
Empack / Company / Stand Number / Name / Mobile Number
Kistamässan
Vågögatan 3
S-164 40 KISTA
Sweden
We recommend that all exhibitors take out exhibitor insurance. For more information, please contact William Holmberg:
For orders of stand catering and beverages, please contact:
KM Restauranger
08-41060820
konferens@kmcompany.se
The date for the Exhibitor Meeting will be announced a few months before the event.
We invite all exhibitors to our Kick-off! During the event, we’ll share valuable tips for making the most of the fair, give you the tools you need to succeed, and inspire you to create engaging exhibitions that lead to meaningful business opportunities. There will also be coffee, motivation, and plenty of opportunities to network with one another!
Register Your Stand Staff
You can register your stand staff yourself via My Easyfairs. All stand staff must be registered. Here’s how:
- Log in to My Easyfairs using the details you received when you booked your stand at the event. If you need a new password, click “Forgot password”.
- Click on the event you are exhibiting at.
- Select “Prepare your stand”, step 2 in the timeline in My Easyfairs, and then select “Register my stand staff”.
- You will now be redirected to a new portal. Select “Personnel” in the menu on the left.
- Click “Add new” and enter the details of your stand staff.
- Finally, you can choose to save the registrations or send them directly to your staff using the buttons in the top-left corner.
Maximize your presence
We are launching an app soon!
We are excited to soon introduce our new event app, Easyfairs Nordic, which will enhance your experience as an exhibitor before, during, and after the show! The app is more than just a scheduling tool, it allows you to network with customers and potential partners.
- Activation of Visit Connect: Use the app effortlessly to scan your visitors' Smart badges.
-
Make the most of every business opportunity
Book and manage meetings in the app and see which member of your team your customers are meeting
-
Streamline follow-up
Export and process your leads after the event
Get Started with Your Participation
Technology &
Lead Generation Tools
Marketing
& Visibility
Marketing
How does Easyfais promote the fair?
We help you with marketing materials, digital mailings to your customers and network. We market your participation and your brand. We are happy to list your guest articles, news and activities on our website and in social media.
- Collaborate with industry associations and magazines
- Digital advertising
- Social Media
- Newsletter
- Mailing of personal invitation
- Mailing of digital invitation
- Telemarketing
- Invitation and information via partners, sponsors and exhibitors
Do you want to join our channels? Or do you need marketing material? Contact
vilma.enqvist@easyfairs.com
What can you do to increase your visibility?
As an exhibitor and partner, we do hope you do what you can to maximize the opportunities that the fair brings to you by inviting visitors and spreading the word about Empack in your channels and networks. Don’t forget to tag all your posts with#Empacksthlm on your social media. Below we list our two best tools the best possible visibility.
Remember to place your order before Friday 1 September, after that a price supplement of 30% will be made – so order in time!
Order banners for email signatures, social media, websites and newsletters. It is a very simple and effective way to spread the word about your participation at the fair – the more channels you spread them through, the greater the impact.
Link your banners with your personal registration link. All exhibitors receive a personal registration link, you can find this link by going to MyEasyfairs and selecting “Invite your potential and existing customers”, which is number 2 along the timeline at the top of the page.
Then press “Invitation” where you will find your personal registration link.
Connect the link to your banners. The visitors who register via your link will then receive the contact details, allowing you to process these visitors before the fair. You will also receive an SMS during the fair when your visitors check-in through the entrance doors.
The printed ticket has an incredibly strong impact, with approximately 50% of the trade fair’s visitors coming via it. We will send tickets to you after the summer. Use them to invite your customers, prospects, and others in your network. The more people you invite, the greater your chances of a successful exhibition and a well-visited stand!
You can also place the tickets at your reception, include them with outgoing invoices, distribute them through your field sales team, and more.
Raise a current issue, hot topic or an exciting case on the Empack website, newsletter or social media. Write an editorial about a maximum of A4 and send it to us. Please make sure that the author and company stand as clear sender and linked.frida.floren@easyfairs.com
